ECSA's Privacy Policy | ECSA

ECSA's Privacy Policy

Your privacy is extremely important to ECSA

This privacy policy sets out what data we hold, including how we gather information, the type of information gathered, how the information is used, and our policy on sharing information with others.

By continuing to use this website, you agree to the terms of the privacy policy outlined below.

  • Any data we store about you will be kept in line with the Data Protection Act 1998 and the new General Data Protection Regulation. This means that data we store will only be kept for as long as necessary, will be stored securely, will only be accessed by those who have the necessary clearance, and data will be destroyed securely and safely when it is no longer needed.
  • We will never share, sell, trade or rent your information to individuals or other entities without your permission. However, we may disclose some personal information to authorities with good faith that such disclosure is necessary to comply with any laws or to respond to legal orders served to ECSA
  • We do not structure our website to attract or serve children, thus we do not intend to collect information about anyone under sixteen years of age.
  • Any links on this website that lead to an outside source is for the user's convience and does not signify an endorsement from ECSA of this website and its contents. Be aware that we do not have any control over and cannot be held responsible for these websites and their content. Our privacy policy does not apply to these websites.

Student information

To enable us to carry out our functions as a democratic organisation, Edinburgh College shares some student data with us. That consists of your name, college email address, and course information. If you agree to give us extra information during college enrolment, we will also receive your personal email and/or mobile number. If you want to opt-out of this transfer, please email us at

Casework information

If you raise a case with us, we will collect information from you at the time to enable us to try and address your issue. By giving us that information, we will share only enough information with the college so to enable us to address your issue. We retain case information to allow us to track trends and patterns in casework, and to better assist you if the issue arises again. We will delete all case information at the end of the academic year.


We use Cookies to help us improve the user experience on the website, cookies are small files that are sent to and are stored on your device that allow us to store specific information about you that we can use to improve your web experience. We use session cookies as well as google analytics and social media cookies that are only stored while you are browsing the internet and are deleted whenever you delete cookies from your browser.

Website logs and analytics

We retain website logs, use Google Analytics, and have a Facebook pixel to enable us to improve our website, attract and retain visitors, and to detect misuse and security incidents. We collect information on what pages you visited, what device and browser used, and information on your geographic region. We do not tie this information to your user account or IP address. If you do not want to pass on analytic information, please enable the Do-Not-Track header in your browser.

Right to be forgotten

If you would like us to delete your personal data, please contact us at